Task 2 D Participate in a Job interview

Task 2 D Participate in a Job interview

You are required to participate in a Job Interview Role Play where you will be the applicant and a tutor will be the interviewer, for either Sales Assistant/Cashier, Administration Assistant or Finance Assistant.

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Below are a choice of 4 different job descriptions and person specifications on which you will be asked a number of questions.

The questions you will be asked can be accessed below the person specifications. (In a real job interview you would never be given the questions first)



Below are Links to  Job Information

Job description/person specification for retail sales assistant here
Sales Assistant interview questions are here


Job description for Sales Assistant here
Person specification for sales assistant here
Sales Assistant interview questions are here


Job description for Administration Assistant here
Person Specification for admin assistant here
Admin assistant questions here

Job description for Finance assistant here
Finance Assistant person spec here

Finance assistant questions here

On Monday 15th of April you will be required to participate in a Job Interview Role Play with either Mark or Genora in room 324 or 325.

The time and place of your role play will be posted on blogger during the Easter Break so you need to check to find out more information!

Sales assistant interview questions

Sales assistant interview questions

You will be asked all of these questions so prepare an answer.
Remember you can use home/work/college experiences as evidence for answering questions.

1. Tell me about yourself?

2. What are your biggest strengths for the role of Retail sales assistant?

3. Why did you leave your last job?

4. What are your career goals  starting as a Retail sales assistant?

5. Why do you want to work here?

6. What is your greatest weakness?

7. How many years of experience do you have for this Retail sales assistant position?

8. What motivates you to do your best in the role of Sales assistant?

9. How would you know you were successful on this Sales assistant interview?

10. What do you think are the most important skills in succeeding in sales?

11. Could you sell me this pen?

12. What do co-workers say about you?

13. Are you applying for other jobs?

14. What do you know about our organization?

15. What kind of salary are you looking for?

Finance and Administrative assistant interview questions

Note:You will be asked all of these questions in the interview.

Please have prepared an answer- Remember you do not have to have paid experience you can talk about other areas of your life such as home and college if they are relevant.

1. Tell me about yourself?

2. What are your greatest weaknesses?

3. What experience do you have for Administrative/finance assistant?

4. Why do you think you would do well for Administrative/finance assistant?

5. What kind of salary are you looking for Administrative/finance assistant?

6. Tell me about a time when it was necessary for you to communicate technical information, clearly, to an audience.

7. What plans have you in the near future to take extra technical training, and how will it help your career prospects?

8. Give me an example of an assignment, which you have recently worked on, that involved the learning of a new technical development.

9. How computer literate are you, and which software programs are you familiar with?

10. Have you ever used software to make a work related presentation?

11. Do you know how to use Microsoft Outlook?

12. How fast can you type?

13. What technical skills do you possess?

14. Do you know how to use MS PowerPoint, Word and Excel?

15. What is your typing speed?

Cash flow forecast

Here's a template for cash flow forecast.
Adapt as needed.

https://www.dropbox.com/s/68c5no50icc3enw/cashflow%20model.xls

Task 2 c individually create a job description and person specification for a role in your business.

You need to to research job vacancies you should pay attention to the job descriptions, and person specifications As you need to create the following.
1) a job description.
2) a person specification.
3) an advert to go online or in a newspaper.
For a role of your choosing in your business.

In order to do this you will need to create an advert with the job description (eye catching but honest)

A person specification for any applicant to meet - (this is a written set of criteria with skills and abilities that are essential and desirable for a candidate to have)

Task 2B sources of advice

You need to think about and discuss the different individuals and organisations that can help you set up a new business.

Some are formal
Some are informal

Individuals
-Solicitors/lawyers
-accountants
-teacher
-mentor
-parents
-friends

Organisations
-Department of Business innovation and Skills
-Bank
-foreign office
-local authority
-C.A.B
- young entrepreneur mentoring orgs.

1)Describe each of these briefly
2)describe which of these you would use and why.

Task 2b Break even for multiple product businesses

How to Calculate Your Breakeven Point when you sell multiple products/services.

For your business plan you should calculate both how much revenue from sales is required to break even and how many units need to be sold

You need the following information before you can do this:

A) The variable cost price per unit (how much has it cost you to make or buy your product/service)

B) Your selling price per unit (FYI after completing your break-even  you may decide to raise or lower your selling price)

C) The number of units you can make or sell in a given period of time such as a year (This will tell you how much you will spend on your stock and how much revenue it will bring in) 

D) Your total fixed costs for the same time as C above (you might want to include utilities, wages etc in this to give you a better idea of what your sales need to be to cover all your costs.

 

This break even formula assumes that the business will sell equal amounts of each product!
If your business has an equal amount of each product please do steps 1,2 and 3 to calculate break-even.
If your business has different levels of each stock item then do steps 1,2,3 and 4 to calculate break-even.

Writing in (italics and brackets is advice or an explanation)

Scenario: You need to calculate the monthly break-even for a business that sells two products that have a different variable cost price and the same selling price.

• A  firm sells two products, chairs and bar stools, for £50 per unit and the variable costs are £25 per unit for chairs and £20 per unit for bar stools.
• The fixed costs for the firm are £20,000 per month.
• If the sales mix is 1:1 (one chair sold for every bar stool sold), what is the breakeven point in pounds of sales and in units of chairs and bar stools?

(As this business has two products that sell equally but have a different cost they will both contribute a different amount to the businesses profits. The % or decimal amount can be calculated as follows it does not matter if you use % or a decimal point in your calculations)

1) You must compute the "weighted average" or gross margin profit percentage for each product, which is calculated as the sum of the gross margin percentage for each product multiplied by its percentage of sales.

• The chair has a gross margin  profit percentage of 50 percent or .5 (£50-£25) /.50
• The stool has a gross margin  profit percentage of 60 percent or .6: (£50-£20) /.50
•  (If there were four products the /.50 would change to /.25. If there were 10 products it would change to /.10 etc)

2) As there are two products being sold Each product accounts for 50 percent of the unit sales of the firm (meaning a 1:1 sales mix).
Therefore, the weighted average gross margin is calculated as follows: 

• Chair: 50% x 50% = 25%

• Stool: 60% x 50% = 30%

• Weighted average gross margin = 55% (25% + 30%)

Then, you would use the weighted average percentage in the breakeven formula as follows:
breakeven = £20,000 /.55 = £36,363.

3) To calculate the unit sales of each product needed to break-even , take the breakeven sales, multiply by the product's sales mix, and then divide by its price as follows:

• Stools to sell = £36,363 x .50 /£50 = 363 stools

• Chairs to sell = £36,363 x .50/£50 = 363 chairs

(For your business plan you should calculate both how much revenue from sales is required to break even and how many units need to be sold)

4) The break-even point would either be lower or higher depending on which product sold better.
For example If the above Business were to have sales of 70 percent stools and 30 percent chairs, the breakeven point would be reduced to £35,088 because the weighted average gross margin increased to 57 percent.

 Conversely, if the business were to sell 30 percent stools and 70 percent chairs, the breakeven point would be increased to £37,736 because the weighted average gross margin decreased to 53 percent.


This is an edited version of an article by Ian Benoliel and the original is available from here. at http://www.entrepreneur.com/article/52102
It is intended to be used as a reference for academic purposes.

Task 2b SWOT template

Please follow the link to find a SWOT template.

It has examples for each criteria on the sides.

Be honest about the business!

https://www.dropbox.com/s/qve1w3sgesq76rn/P1_SWOT_analysis_template.docx

Task 2 B Business Plan : Break Even Analysis

Business Plan : Break Even Analysis

There are three ways to do this:
1- create a graph as you did in unit 3 p5
2- use the break even formula as you did in unit 3 p4
3- from your cash flow forecast work out when your income meets expenditure.



1- create a graph as you did in unit 3 p5                                                                                                                                  You need the following equipment to complete this task: A4 graph paper, a ruler, a sharp pencil and an eraser






Important information that you need to calculate to do this

• • Fixed costs: These don’t change with use e.g. rent and salary. Add them together, for the sake of your sanity I suggest that you consider utilities and other expenses (not stock) as fixed costs.
  • Variable costs (per unit) For a one product business this is simple x the number of units by the price you paid for them. For a multiple product business see here.
  • Selling price per unit: One way of doing this is to add 25% to the variable cost price to cover your VC’s
  • Maximum sales: The number of items that you have to sell from your VC calculation. This might be based on the maximum you can afford to buy: Such as if you had a budget of £10,000.00 to buy £500.00 items your max sales in a period would be 20.Or it might be based on what you could physically do: Such as if you were a school photographer you would only be able to visit one school a day and be able to visit 5 in a week etc.

What to do

1. You need to calculate your maximum revenue based on the figures above and work out a scale for representing this on a graph. (Starting at 0 you should go up in a sensible amount )

2. On a piece of graph paper long side horizontally draw a vertical axis. This will represent your costs and income. (Remember to do this based on the calculations above and start at 0)

3. Label this axis costs and revenue

4. Draw a horizontal axis that will represent your total sales.

5. Label this axis units sold.

6. Draw a horizontal line at the point where fixed costs occur

7. Label this fixed costs.

8. Calculate total costs (total fixed costs + total variable costs)

9. Using fixed costs as a starting point and ending at the point where maximum sales and revenue can occur draw a line for your total costs

10. Calculate your total possible revenue based on total units x selling price

11. Mark the point at which maximum units sold and maximum revenue meet.

12. Using a pencil and a ruler draw a line from no sales to the mark made previously.

13. Label this line total revenue.

14. The point at which TC and TR meet is your break-even point.

15. Make sure that all lines are labelled.

16. Use this formula to check your work:

Break even = total fixed costs

                         Selling price – variable cost


2- use the break even formula as you did in unit 3 p4

You need to calculate the following

• Fixed costs: These don’t change with use e.g. rent and salary. Add them together, for the sake of your sanity I suggest that you consider utilities and other expenses (not stock) as fixed costs.
• Variable costs (per unit) For a one product business this is simple x the number of units by the price you paid for them. For a multiple product business see here.
• Selling price per unit: One way of doing this is to add 25% to the variable cost price to cover your VC’s
• Maximum sales: The number of items that you have to sell from your VC calculation. This might be based on the maximum you can afford to buy: Such as if you had a budget of £10,000.00 to buy £500.00 items your max sales in a period would be 20.Or it might be based on what you could physically do: Such as if you were a school photographer you would only be able to visit one school a day and be able to visit 5 in a week etc.

Then use this formula to work out how many units you will need to sell to break even.

Break even = total fixed costs

                                     Selling price – variable cost

example:  TFC = 10,000

                      SP = 50.00

                       VC = 20.00

10,000 divided by 50.00 - 20.00 = 180 units

3- from your cash flow forecast work out when your income meets expenditure.

You will need to look at your cash flow forecast and you should be able to see when you will break even. This is less accurate than the first two methods as it is based on what you think will happen rather than what will definitely happen.

Task 2B financial aspects of a business

To be completed in class today 11/03/13

Calculate total start up costs for your business.
You should calculate fixed costs and variable costs separately.

This should include the following:
1) The cost of premises for your business (this can be calculated by researching property prices in the area you are interested in) remember you may have to pay for a year or so in advance and a deposit of 1 months rent. Include business rates if they are applicable.

2) The cost of any equipment you may require ( if you have a shop for example you would need a till, fridges, shelves etc) remembers he little things like stationary any PC's for staff etc.

3) If you are selling goods calculate the cost for your stock or materials that you may require for a month.

4) utilities can be fixed or variable costs and need to be included in your start up costs as best you can.

Task 1 feedback

Task 1 Feedback

Here is the feedback sheet for task 1 that I will be marking your work against.
I suggest you look through it and check your blogs for gaps.

Task 1 Text highlighted in yellow is completed Non-highlighted text still needs to be completed
Assessor’s Feedback for
Grading	Marking Criteria	Feedback	Suggested evidence format	Achieved
unit 4 P1	Describe the main job roles and functions within an organisation	You need to describe the following roles: Pay, conditions qualifications needed etc   For example customer service asst, C.S manager, IT support, web designer, database programmer, IT manger HR asst HR manager, Finance Asst & finance Manager (you could maybe use info you collected for unit 2 functional areas here)	Blog
Unit 4 P2	identify different organisational structures used within business organisations	Flat, Matrix and Hierarchical to be described Find businesses that use them	Blog
Unit 8 P2	Produce three documents of different types to support straightforward business tasks for internal communication in an organisation	For example any three from the following. Memo, agenda, minutes, letter, email, person specification, text message	blog
Unit 12 P1	Describe three different business organisations which operate online	Ownership, location, purpose etc to be discussed.  Ideally a NGO, private sector organisation and a  Public sector one	Blog
Unit 12 P2	Explain how they operate their activities online	Are the business organisations using their websites to sell? To inform/educate? As a brochure? A mixture? Design features that help/ hinder their intentions- navigation issues, subscription/membership, use of graphics and text etc Use annotated screen shots	blog
Unit 12 P3	Explain the issues a business organisation would need to consider to go online	You need to explain the following in relation to one or more of the businesses. Marketing Finance Legal HR IT security Logistics Site implementation	blog
Unit 12 P4	Explain the operational risks for a business organisation operating online	Supply issues  HR technical problems online fraud	blog